Frequently Asked Questions
Please review the most common frequently asked questions about ICFP 2021.
How do I register for ICFP 2021?
The date for registration for our next ICFP will be published on the site as soon as we confirm whether the pandemic will force us to postpone again. This decision must be made by the end of February 2021 in order to ensure there is enough time to prepare for the November 2021 event should the decision be made to move forward. Please visit us then for the latest information.
Which organizations support the ICFP?
Many organizations partnered with us to bring the 2018 ICFP conference to fruition. Through their collective efforts, the conference program was significantly enriched.
The ICFP is made possible with support from the ICFP Core Organizing Group—Bill & Melinda Gates Foundation, David and Lucile Packard Foundation, William and Flora Hewlett Foundation, United Nations Population Fund (UNFPA), United Nations Foundation (UNF), Family Planning 2020 (FP2020), Population Services International (PSI), Marie Stopes International (MSI), International Planned Parenthood Federation (IPPF), Department for International Development of the United Kingdom (DfID) and Government of Canada, as well as the International Steering Committee, comprised of more than 60 partner organizations, and the National Steering Committee of the ICFP.
2018 ICFP sponsors included: Bayer, Pfizer, Pathfinder, dkt, Guttmacher Institute, IBP Initiative, jhpiego, Merck for Mothers, Abt, Ipas, PRB, IntraHealth, EngenderHealth, PAI, PATH, World Vision, AmplifyChange, Promundo, University of Michigan, DSW, CCP, fhi360, Women Deliver, CIFF, PFI, DRPC, She Decides, Enabel, HDI, Partners in Health, Society for Family Health Rwanda and World Vasectomy Day.
ICPF 2021 Sponsorship opportunities are now available. Please visit Sponsorship Opportunities for updated information.
Will translation services be available at the 2021 ICFP?
The official language of ICFP is English. But, it is our hope that we will once again be able to offer French translation in over 50% of all sessions. We also hope to provide translation software which all attendees with smartphones and/or computers will be able to utilize. All sessions taking place in the main Plenary Hall will have both French and Thai translation.
Where is ICFP 2021?
This global gathering will take place in Pattaya City, Thailand at the Pattaya Exhibition and Convention Hall (PEACH). Pattaya City is a coastal city conveniently located 90 minutes southeast of Bangkok along the East Coast of Thailand.
Where can I find more information about the ICFP side events and pre-conferences?
ICFP side events: Side events for the 2021 International Conference on Family Planning include any meetings, workshops, panels, networking sessions, training courses, and presentations that take place outside of the programmed conference hours (8:30 to 17:40). Most side events are not organized by the ICFP hosts, but by partner organizations and our various subcommittees. They are an opportunity for groups to convene stakeholders to focus on their own area of interest in the format of their choice. If you are interested in hosting an onsite side event within the convention center complex, they are offered through our various sponsorship packages.
The 2018 conference included more than 80 onsite and offsite side events and pre-conferences.
ICFP Pre-Conference: Pre-conferences are organized and hosted by our community partners. You can find more about these communities in the Communities Tab on this website to learn about planned pre-conferences.
How many people do you expect to attend the 2021 ICFP?
Based upon our usual increase in attendance, we initially anticipated approximately 5,000 attendees at the ICFP 2021 from over 120 countries around the world. However, we have attempted to mitigate as much risk as possible to the safety and health of our delegates by postponing the conference until November 8-11, 2021 (and potentially again in COVID dictates), at which time we hope a vaccine for COVID-19 will be widely available in all countries in which our delegates reside. This may affect our total number of attendees. See below for more information about ICFP postponement and planning around pandemic issues.
Who can I contact if my question isn't answered here?
If your question or concern was not addressed in above briefing document, please reach out to the following (note that during peak conference events responses may be delayed).
Registration & Hotels: firstname.lastname@example.org
Side Events: email@example.com
Youth Pre-conference & Youth Leadership Applications: firstname.lastname@example.org
Subcommittee questions or sign-up: email@example.com
General inquiries: firstname.lastname@example.org
COVID-19 ICFP Postponement FAQs
Will there be international travel restrictions?
While we have postponed the ICFP to allow time for the development and distribution of a vaccine for COVID-19, it is too early to predict any potential travel restrictions. There may be a vaccination record needed for travel. Sign up for email alerts for up-to-the-minute information on conference logistics as they become available, or check back on the logistics tab.
What measures will be taken to ensure my health and safety?
We are planning to implementing a number of measures to ensure the safety of all delegates, depending upon the situation, including:
- Increased number of, and access to, hand-washing/hand-sanitizing stations
- Promoting personal protective practices – safe physical distancing, hand washing, use of a mask
- Offering virtual, live-streamed activities
- Changing the event program to reduce high-risk activities such as those that require physical contact between participants
- COVID-19 detection, surveillance and quarantine facilities
- Possible requirement of vaccination to attend
Are you expecting the same number of people to attend the rescheduled conference?
Depending on the availability of a vaccination against COVID-19, we may be able to host the same number of delegates or more than we saw at ICFP 2018— around 4,200. However, if a vaccine is not widely available prior to the conference, travel restrictions and/or physical distancing safety measures may require us to limit the number of ICFP attendees. It is our plan to uphold the original mission of the conference—bringing delegates together from across the globe to disseminate knowledge, celebrate successes, network, and identify next steps toward reaching our collective goals. Therefore, we may postpone the conference further to ensure that all delegates that wish to attend have access to this opportunity despite the challenges posed by the pandemic.
Are side events and pre-conference events still available?
Even though the conference has been postponed, organizations can still set up a sponsorship, and secure a side event and exhibit booth. For more information on sponsorships, please visit https://icfp2021.org/sponsorship/
Do you offer registration reimbursement if I change my mind about attending?
Yes, there will be a registration refund schedule put into place once registration has opened. Attendees will also have the opportunity to transfer paid registration to another individual.
Is there a chance the conference will be canceled altogether?
The only option we are considering is postponement. Due to the fact that the ICFP occurs every 2-2.5 years, rescheduling the conference dates still allows for a substantial gap between ICFPs, which affords us quite a bit of flexibility around scheduling.
I already submitted an abstract, but I want to use it for an earlier conference. Who do I contact?
Due to the fact that the conference date is currently scheduled for November 8-11, 2021 and may be postponed further as COVID-19 dictates, the ICFP Scientific Subcommittee recognizes that many authors who have already submitted their abstracts may now wish to present this submission at an earlier conference or change their findings based upon new data collected. Therefore, the ICFP suggests that those who have already submitted an abstract should resubmit upon the reopening of the abstract portal. Please contact email@example.com with any questions or concerns.
When will registration for ICFP 2021 open?
The opening of the early bird registration has been delayed until a final decision is made in late February 2021 about the conference date. The new date will be announced shortly thereafter. Sign up for email alerts for up-to-the-minute information on conference logistics as they become available, or check back on the logistics tab.
When will the ICFP 2021 abstract submission process open?
The opening of the abstract submission process has been delayed to 2021. The new date will be announced in early 2021. Sign up for email alerts for up-to-the-minute information on conference logistics as they become available, or check back on the logistics tab.
Why were registration and abstracts delayed?
Due to the uncertainty of the current pandemic, the ICFP Secretariat and Core Organizing Group has decided to delay registration and abstract submissions until a final decision has been made about the postponement of the ICFP as more information becomes available on how the pandemic affects international travel and mass gatherings.
How does this delay affect the timing of other deadlines?
Not Without FP Forum FAQs
What is the Not Without FP Forum?
In light of the postponement of ICFP, organizers still wanted to provide a space for the ICFP community to come together during the original dates of the conference. Our first-ever ICFP virtual convening in February will feature special programmatic sessions, engaging digital programming on ICFPLive!, a Virtual Exhibit Hall, and several special plenary sessions focused on COVID-19’s impact on the family planning and reproductive health community.
Is the Not Without FP forum the same thing as ICFP? If not, what is the difference?
While both the Not Without FP forum and ICFP 2021 are centered around the theme of Universal Health Coverage, the forum will focus specifically on the essential role of family planning in successful UHC schemes and the impact of COVID-19 on the sexual and reproductive health community. The forum will act as a springboard for the in-person ICFP and build excitement for all the opportunities for information sharing, networking and celebration to come in Thailand.
Does registering for the virtual forum also mean I’m registered for ICFP 2021?
No, registration for ICFP 2021 is separate from registration for the Not Without FP forum. Sign up for email alerts for up-to-the-minute information on conference logistics and registration as they become available.
How much does it cost to attend the virtual forum?
There is no cost to attend the virtual event.
Is registration for the virtual forum required?
Registration is highly recommended to receive key updates, session reminders, and links to every session archive.
Do I need to have a Zoom account to participate?
No, you are not required to have a Zoom account to participate in the virtual forum, as all sessions will be livestreamed to their session page. However, if you are interested in being and interactive part of the session(s) you would like to attend such as polling, Q+A, and breakout rooms, you will need to have a Zoom account. A basic Zoom account is free and does not require any form of payment. If you already have a Zoom account, please make sure that you update to the latest version to be able to access all these functionalities. You can find more information on setting up/updating your Zoom account here: https://zoom.us/signup
I am not able to self select the breakout room I would like to join.
If you are unable to view or access the self selection feature for breakout rooms, please check the version of your Zoom account. Make sure your Zoom account is updated to 5.3.0 or later to utilize this functionality.
Can I attend more than one session at once?
Unfortunately, Zoom does not allow a user to join more than one session at a time. However, all sessions will be recorded and available after the Forum concludes. To ensure you’re getting the recording links, please register for the Forum here.
Will the sessions be recorded and available after the virtual event?
When I tried to join a session via the Zoom link, I received a notification that the meeting is full. Can I still participate in the session?
Yes, all of the sessions will be livestreamed on from their respective session pages. You will still be able to ask questions of the speakers via a hashtag that will be listed on each session page. However, simultaneous French interpretation and other interactive features will not be available through the livestream.
If I selected a specific session when I registered, but would actually like to attend a different session, am I able to?
Yes! Both the live Zoom session link and the livestream link will be posted on the session pages for easy access. Please note the live Zoom session attendance is capped, so be sure to enter the session early to reserve your spot. Otherwise, the session will still be available for viewing through the livestream link on the session page.
What languages will be offered?
English and simultaneous French interpretation will be available to participants who join the session through Zoom. Some sessions have two separate Zoom links, one in English and one in French.